RostersmithRoster scheduling that replaces fragile spreadsheets with fast, fair and fully controlled planning.
Generate compliant rosters in seconds. Edit with full control. Publish with confidence. Purpose-built for healthcare teams who have outgrown spreadsheets.
See Rostersmith in action
Healthcare scheduling is broken
Spreadsheets, phone calls and gut feel don't scale. The result is wasted hours, unfair rotas, compliance gaps and unhappy staff. One person holds all the knowledge. When they're away, everything stops.
Hours lost
Practice managers spend 4-8 hours per week building rosters manually.
Unfair distribution
Without data, call and weekend shifts cluster on the same people.
No audit trail
When disputes arise, there is no record of who changed what or why.
From spreadsheet chaos to published roster in minutes
Generate in seconds
Define your rules once. Rostersmith evaluates thousands of possible assignments and produces a compliant first draft in under a second, for any team size, any number of locations.
Edit with full control
Lock any cell. Change any assignment. Regenerate around your decisions. Every change creates a new version, so nothing is ever lost. You stay in control.
Publish with confidence
Pre-publish validation checks every constraint before your team sees the roster. Plain-language explanations tell staff exactly why they were assigned where they were.
Features no other scheduling platform offers
Pre-Publish Validation
One click runs every scheduling rule against your roster. Hard constraints, coverage targets, fairness metrics, all checked before anyone sees it.
Roster Explanations
Every roster comes with a plain-language narrative. Staff can see exactly why they were assigned to a specific location on a specific day. No more "why am I on call again?"
Cell-Level Transparency
Hover over any cell to see the reasoning: home location preference, speciality coverage, senior requirements and alternatives considered.
Everything you need to run fair, compliant scheduling
Intelligent Scheduling Engine
Constraint-based solver handles hard rules, soft preferences and fairness targets simultaneously.
Fairness Dashboard
Track call, weekend and shift distribution across all staff with real-time metrics.
Manual Overrides
Lock cells, swap practitioners, edit assignments. Regenerate preserves your decisions.
Leave Management
Annual leave, conferences and study leave feed directly into roster generation.
Shift Exchange
Staff request swaps. The system validates rules. Managers approve with one click.
Export Everywhere
Formatted spreadsheets, PDF and iCal feeds that update automatically when rosters change.
Complete Audit Trail
Every change logged: who, what, when, old value, new value, reason.
Multi-Tenant Security
Each organisation gets their own subdomain, isolated data and independent configuration.
Built for healthcare from day one
- POPIA-aligned data handling
- Complete data isolation per organisation
- Multi-factor authentication and SSO
- Full audit trail of every change
- Enterprise-grade hosting (EU data centres)
- Your data, your subdomain, your brand
Trust and Security
We take data protection seriously. Read how we safeguard your organisation's information with enterprise-grade security, complete data isolation and full audit transparency.
Learn more →
Built by practitioners of digital, for practitioners of healthcare.
15 years in digital strategy, development and content
Johannesburg, South Africa
Want something to share with your team?
Download our product brochure for a complete overview of Rostersmith's capabilities.
Download Brochure (PDF)Purpose-built for healthcare teams
Radiology practices
Multi-site consultant scheduling with modality coverage and on-call rotation.
Pathology laboratories
Cross-lab staffing with subspecialty coverage and registrar supervision.
Emergency departments
Shift-based scheduling with fatigue rules and skill-mix requirements.
Specialist practices
Any multi-practitioner practice with complex scheduling constraints.
Rostersmith adapts its vocabulary, rules and interface to your discipline. Every deployment feels purpose-built for your team.
Simple, transparent pricing
Simple per-practitioner pricing. No hidden fees. 14-day free trial.
Save 20% with annual billing.
Starter
For smaller practices getting started
- Up to 10 practitioners
- Up to 5 locations
- Up to 30 scheduling rules
- Intelligent scheduling engine
- Spreadsheet and PDF export
- R12 500 once-off onboarding
Most Popular
Professional
For growing practices
- Up to 30 practitioners
- Up to 15 locations
- Up to 100 scheduling rules
- All Starter features
- Fairness dashboard
- iCal feeds and audit trail
Business
For multi-site organisations
- Up to 50 practitioners
- Up to 30 locations
- Up to 250 scheduling rules
- All Professional features
- Shift swaps and open shifts
- Version history and compare
Enterprise
For large groups and hospital departments
- Custom practitioners
- Custom locations
- Custom scheduling rules
- All Business features
- API access and custom rules
- SLA guarantee
See Rostersmith in action
Book a 20-minute demo and we'll show you how Rostersmith handles your specific scheduling challenges.